Opera Carolina Accounting Manager
Two Wachovia Center
301 South Tryon Street, suite 1550 Charlotte, North Carolina 28282
704-332-7177 704-332-6448 fax
www.operacarolina.org
Position Vacancy Notice
Title: Accounting Manager
Department: Finance
Supervisor: Chief Finance Officer
Status: Full-time employee
Salary Range: $40,000 to $45,000, commensurate with experience
plus benefits (health care, dental, disability, life, simple IRA)
Experience: Accounting background required, experience as accountant or
senior bookkeepers preferred
Application process: Resume and minimum three professional references mailed or
emailed to:
Terry L. Scott, CFO
Opera Carolina
Two Wachovia Center, suite 1550
301 South Tryon Street
Charlotte, North Carolina 28282
704-332-7177 x 203
704-332-6448 fax
terry@operacarolina.org
Opera computer systems: Windows based MIP accounting system by Sage Software
Integrated donor software, Fund Raiser 50, by Sage Software
Accounting Manager – Position Summary
The Accounting Manager has direct responsibility for the day-to-day management of the financial records
of Opera Carolina as established in company accounting procedures, and is the primary user of the
company accounting software. The Manager has internal contacts with the entire administrative staff and
external contacts with accounts receivable and payable, including vendors. The Manager will meet the job
expectations of the CFO, working with other members of the Opera Carolina staff to obtain a working
atmosphere that is positive, forward thinking, efficient and inclusive.
Two Wachovia Center
301 South Tryon Street, suite 1550 Charlotte, North Carolina 28282
704-332-7177 704-332-6448 fax
www.operacarolina.org
Principal Duties and Responsibilities
Accounting
1. Accounts Payable. The Accounting Manager assumes primary responsibility for the processing and
initial level of administrative review necessary to ensure the accurate payment of all legitimate invoices on
a timely basis. This includes entering payables into the company accounting system, managing phone
calls from vendors, printing A/P reports as needed, and managing A/P data as is required to maintain
accurate, up-to-date data.
2. Cash Receipts. The Manager assumes primary responsibility for accurate and timely accounting of
cash receipts. This includes copying checks and other cash receipts, distributing copies of the same to the
respective department, entering all data into the company accounting system, and managing daily deposits.
Management of cash receipts includes managing credit card transactions, and the accurate and timely
recording of such transactions in the company accounting system.
2. The Manager will accurately, and in a timely manner, produce annual 1099’s for company independent
contractors.
3. Accounts Receivable. The Manager assumes primary responsibility for processing invoices for
outstanding receivables, other than donation pledges managed by the Development Department.
4. General Ledger & Reports. The Manager assumes primary responsibility for generating monthly
department reports, providing the same to the department heads, bringing discrepancies including overages
to the attention of the department head and/or the CFO.
The Manager is responsible for the accuracy of journal entries necessary to produce monthly financial
statements and balance sheets in accordance with established procedures and FASB standards, and assumes
primary responsibility for the preparation of monthly financial statements and balance sheets in accordance
with established procedures and FASB standards, and will present these statements to the CFO and
Treasurer for their review one week prior to the monthly Executive Committee meeting.
5. Payroll. The Manager is responsible for processing the bi-monthly payroll accurately and with the
initial level of administrative review by the CFO necessary to ensure the accurate payments to employees
and contractors, and the processing of W-2’s and 1099’s. This includes, but may not be limited to
calculating payroll, tax withholding, employee benefits deductions, accurate record keeping of payroll
transactions in the company accounting system, distribution of payroll to employees.
The timely processing of payroll taxes is an additional area of responsibility under payroll and includes
all quarterly tax reports.
6. Reconciliations. The Manager is responsible for the monthly reconciliation of the operating account(s)
and payroll account(s) with the banking statements.
Accurate record keeping includes reconciling income statements from the Development and Marketing
departments for ticket sales, special events, and all donations (including pledges).
Two Wachovia Center
301 South Tryon Street, suite 1550 Charlotte, North Carolina 28282
704-332-7177 704-332-6448 fax
www.operacarolina.org
Management
The Accounting Manager performs several important managerial functions within the administrative
structure of Opera Carolina.
1. Employee Benefits. The Manager will be part of meetings with the company benefit provider(s), and
will coordinate information regarding employee benefits with the CFO and/or General Director. Employee
benefits is defined as health coverage, dental coverage, life & disability coverage, Simple IRA for
participating employees, parking benefits.
2. Perform office management functions as requested. This area may include the management of
postage, postage meter and postal supplies, the management of office equipment and repairs for the same,
the management of office supplies, parking passes and telephone assistance.
3. As with all employees of Opera Carolina, the Accounting Manager will be asked to support the
administrative staff in opera performances and special events as is reasonable.
The Accounting Manager will possess and develop the following knowledge, skills and abilities to
successfully meet the requirements of the position:
• have a working knowledge of accounting theories and practices;
• the ability to perform a volume of numerical detail work accurately, to make difficult mathematical
computations with and without mechanical assistance;
• the ability to understand and follow complex oral and written instructions and technical terminology;
• the ability to prepare and maintain records in a systematic, neat, and legible manner;
• the ability to establish and maintain effective working relationships with co-workers, a variety of board
members or donors and patrons, and the general public;
• exhibit initiative to learn and influence in a positive manner company policies and procedures for the
finance area, new computer advancements including software and hardware, regulatory requirements, and
changes in accounting methods;
• exhibit a professional attitude, appearance, and ability to be a team player.
The above statements are intended to describe the general nature and level of work performed by people
assigned to this position. They are not intended to be an exhaustive list of all responsibilities, duties and
skills required of the person.