Job Listings 7/23/08
Artspace seeks a committed individual with administrative, organizational and interpersonal skills as a full-time Administrative Assistant. Specific responsibilities include:
- General receptionist responsibilities, including answering telephones, greeting and directing visitors, fielding questions and disseminating information to visitors and callers, and taking class and workshop registrations.
- Overseeing the gift shop, including processing sales transactions, maintaining a current inventory of artwork and promotional merchandise, and coordinating with staff regarding merchandising and gift shop layout and design.
- Providing overall administrative support by archiving press materials, updating database mailing lists and e-mail lists, updating event calendars, maintaining exhibition consignment book records, opening mail, general filing and typing, and assisting with various projects, tasks, and errands as needed.
- Coordinating shipping, both outgoing and incoming.
- Photographing events and programs, as needed.
- Assisting with building tours, including occasionally giving tours as needed.
- Responsible for building and exhibition opening and closing procedures.
- Maintaining knowledge about Artspace generally and Artspace activities, exhibitions, events, and general policies and procedures.
- Very occasional evening and weekend work required for various events and fundraisers.
Qualifications:
- Demonstrated excellence in handling a wide range of administrative responsibilities
- Prior administrative experience required.
- Bachelor’s degree preferred, in an arts-related field or prior arts-related experience.
- Excellent interpersonal, communication and organizational skills.
- Exemplary professionalism and mature judgment.
- Ability to take initiative, manage time well and handle multiple projects simultaneously.
- Proficiency in using computers, including e-mail, the Internet, Word, Excel, and databases.
- A good sense of humor.
- Appreciation for the arts and art education.
- Experience in working with a diverse group of people. Desire to be part of a dynamic staff team working in a high-paced setting.
Salary commensurate with experience. Excellent benefits package including health insurance, vacation and sick leave, parking, and an optional 403b retirement plan. Potential for growth within organization.
To Apply:
Please send cover letter, resume, salary history, and references to Administrative Assistant Search Committee, Artspace, 201 E Davie St, Raleigh NC 27601, or e-mail tobberngartt@artspacenc.org. Deadline for applications: August 8, 2008.
North Carolina Symphony - Administrative Assistant for Patron Services (2 positions)
This position provides administrative support to the staff of the Patron Services department to include:
- Project management
- Scheduling of meetings
- Computer work to prepare documents and update patron records
- Planning travel
- Preparation of materials/packets
- Assist at concerts and events
- Serve as back up assistant for the Executive Assistant to the President & CEO
Minimum of two-year degree, four year degree preferred. Excellent computer skills and proficiency in Windows, Excel, PowerPoint and Outlook. Working knowledge of project management and presentation software packages preferred. Willingness to learn additional software programs with appropriate training. Excellent communication skills. Even temperament, willingness and ability to handle many different projects and priorities simultaneously. Work at a fast pace with occasional extra hours.
To Apply
Please submit a letter of application expressing your interest and include a résumé reflecting educational background and other applicable training and experience. Mail all materials to:
Michael Guillot
North Carolina Symphony
4350 Lassiter at North Hills Ave Ste 250
Raleigh NC 27609
mguillot@ncsymphony.org
No phone calls please.
- Responsibility for data quality, entry and reporting
- Review and manage content, validity and production of reports
- Provide training and usage assistance to staff for Archtics database
- Provide administrative support as needed
- Attend and work out of office events as necessary, to include weekends and evenings
The ideal candidate will have the ability to handle multiple projects simultaneously in a fast-paced setting and demonstrate excellent verbal and written communication skills. Accuracy and attention to detail are essential. The ability to handle confidential information with appreciation for the importance of protection of the privacy of donors and prospects is vital. Excellent mathematical and computer skills as well as proficiency with Microsoft Word and Excel required. Candidates should have at least 2 years experience working with relational database systems, business objects and SQL.
To Apply
Please submit a letter of application expressing your interest and include a résumé reflecting educational background and other applicable training and experience. Mail all materials to:
Sean Walsh
North Carolina Symphony
4350 Lassiter at North Hills Ave Ste 250
Raleigh NC 27609
swalsh@ncsymphony.org
No phone calls please.
- Provide first point of contact for patrons and other individuals visiting the North Carolina Symphony office.
- Answer incoming calls and assist caller or transfer to appropriate staff member
- Provide administrative support for a variety of office projects
- Option for additional hours to assist with Symphony concerts and events
Knowledge of Microsoft Office programs including Word and Excel. Experience with Microsoft Outlook preferred. High comfort level with learning other specialized software.
Articulate, friendly and gracious manner with strong customer service skills.
Ability to prioritize multiple tasks while providing exceptional customer service.
To Apply
Please submit a letter of application expressing your interest and include a résumé reflecting educational background and other applicable training and experience. Mail all materials to:
Sue Guenther
North Carolina Symphony
4350 Lassiter at North Hills Ave Ste 250
Raleigh NC 27609
sguenther@ncsymphony.org
No phone calls please.