Next Meeting

NC Presenters Consortium

Annual-Meeting-at-the-Beach

Sunday-thru-Tuesday, June 8-10, 2008

at Atlantic Beach, NC.

NCPC Members Only.

Keep checking this site for additional information as it is confirmed.

Online Registration

Registration URL:                https://www.123signup.com/register?id=tvzgx

Change Registration URL:   https://www.123signup.com/change?id=tvzgx

Information Page URL:      https://www.123signup.com/event?id=tvzgx

Downloads

Beach Meeting Annoucement PDF

NC Presenters Consortium

Annual-Meeting-at-the-Beach

Sunday-thru-Tuesday, June 8-10, 2008

Sheraton Atlantic Beach, 2717 West Fort Macon Rd.

Atlantic Beach, NC 28512

What It Is...

What It Is...

The time has come for the annual NCPC May-Meeting-in-June, the coastal gathering by members of NC Presenters Consortium. The NCPC Annual Meeting provides the year’s most relaxed opportunity for valuable networking and relationship-building between our member presenters, artists, agents, managers and service providers.

It’s the “conference” where there are no exhibit booths, the corporate meeting where neckties are prohibited, the industry convention where nametags have perilously few places to be tethered.

It’s the gathering where deals are brokered by the pool...where artists and agents rush around a fishing pier to share their latest wares and wonders to eager, thirsty bargain-hunting presenters...where nuts-and-bolts tabletops & industry best-practices forums collaboratively examine practical solutions to issues facing us all, whether our venues are 200 or 2000 of the best seats in the house or our rosters are 1 or 50 of the most talented performing artists on the planet.

It’s the place where truly special and confidential fees are whispered under beach umbrellas, where procrastinating presenters snap up last minute routings, where agents and artists put presenter faces to the email addresses they’ve known for months – and vice versa -- and where the nation’s PREMIER presenter network shows how it does its job – by colleagues talking to each other, sharing resources, sharing ideas, sharing fun – and plotting World Domination to a soundtrack of seagulls and beach music.

Queen Louisa I and the Royal Court cordially invite you to NCPC’s Annual Meeting. This summer, it’s the best thing going in the Monarchy.

PRELIMINARY PROGRAM SCHEDULE

subject to change and hysteria

Sunday, June 8

1:30-3:15 PM: NCPC Executive Committee Meeting

from 4 PM: Hotel check-in

3:30-5:30 PM: Registration & Beach Blanket Consultations Sign-Up

6:30-9:30 PM: The Queen’s Luau
A semi-tropical royal shrimperoo on the Sheraton’s Atlantic Beach pier, reserved for our private use. Clothing optional (I’m testing to see if anyone’s reading this.) It’ll be one long banquet table seating the entire conference, atop the Atlantic Ocean. The rocking East Coast beach & blues band Jim Quick & Coastliine <http://coastlineband.com/index.html> will set the rhythm, with cocktails (cash bar) preceding the bountiful all-you-can-eat luau buffet. Buffet served 7:30-8:30. Bar and music continues until 9:30. Shag til you drop. Open your itsy bitsy drink umbrellas and put them in a glass. Show off your finest Hawaiian shirt. Light someone’s tiki torch. Shave your legs. (Opening night event included in conference registration; spouse/partner/guest tickets @ $50) Official Hosting Sponsor TBA.

Monday, June 9

7:15-8 AM: Latecomers registration

7:45-9 AM: Full hotel breakfast buffet in ballroom for registered delegates (included in conference registration; guest tickets $18)

8:30-10:30 AM: The NCPC Annual Business Meeting
(including election of incoming officers & board members; agenda TBA)

10:30-10:45 AM: Into starting positions for Beach Blanket Speed-Dating

10:50-12:30: Beach Blanket Consultations, Part 1

Presenters will be assembled in small groups by the pool and on the pier. Agents and artists will festively rotate to pre-selected tables for 6-to-7 minute speed-pitch presentations and plying of gifts and bribes to presenters; official timekeeper on duty; strict rules apply to degrees of eagerness exhibited, responsive enthusiasm demonstrated and creativity and quality of artists and events pitched. Inappropriate lackluster behavior rewarded by public flogging by the Queen, followed by beheading and processing into bait.

12:30-1:15 PM: Networking Lunch at Sandcastles: a beach buffet of burgers & dogs, augmented by sand in your pants (included in delegate conference registration; guest tickets $18)

1:20-2:40 PM: Beach Blanket Consultations, Part 2
Continuation of Part 1, at the mercy of the Queen. Some people are more testy by this time; more substantial gifts and bribes from agents & artists suggested.

2:50-4:15 PM: All-Conference Forum

“It’s Show Day. How Could This Happen?”
A candid conversation about problems which have and/or can arise on day-of-show— from past experiences of the administrator, the tech director, the box office manager, the sound engineer, the front-of-house manager, the artist, the tour manager, the agent... The session will open with the sharing of the winning “presenter horror stories” submitted in advance, and we’ll work thru a moderated discussion of selected performance-day dilemmas and how we can work together to solve them and prevent their occurring in the future. Panel leaders & official sponsor TBA.

4:15-6 PM: Free time. Use it or lose it.

6:15-7:30 PM: Reception at NC Martime Museum, Beaufort

“The Queen’s Abdication and Anointment of the Evil Despot”

Queen Louisa I will be officially dethroned in a grand ceremony, unlike any in recent history of the monarch. An imposing stairway will be involved; tiaras, scepters and rubies will be visible. Some people may be on their knees. Special guest emcee dispensed from the royal kingdom will be the overly-sensitive, always politically incorrect Judd, accompanied his longtime handler, comedienne ventriloquist Lynn Trefzger.

The reception will precede Monday evening’s Dinner-on-your-Own, which officially means Try-to-Find-Someone-to-Pay-for-Your-Meal- Somewhere-in-Town-or-Eat-Potted-Meat-in-Your-Room. During this reception, NCPC officers and members of the executive committee will be installed, initiated, tortured and released. Light hors d’oeuvres & beverages provided. (Included in conference registration fee; guest tickets $20.)

Generously sponsored by NCPC members DCA Productions, New York, NY and Audio & Light, Greensboro, NC.

From 7:30 PM: Dinner on Your Own or on a Susceptible Colleague

Tuesday, June 10

7:45-9 AM: Full hotel breakfast buffet in ballroom for registered delegates (included in conference registration; guest tickets $18)

8:15-9:25 AM: Concurrent Industry Forums; choose one.

1) Spam: it’s Not Just for Breakfast Anymore...an easy-to-understand look at email marketing; options for staying out of the junk mailbox; examples of effective emarketing and email management. Session led & moderated by Drew Adams from Contactology.

2) Is the Monarchy Relevant: Is NCPC still needed? What happens if we don’t meet for three years? What happens if we disband? Who are we serving? Do we need each other? Do we matter?

It was in 1991 that NCPC began its march to World Domination and, in that time, the way we do business has changed dramatically. We gather most of our artist information from the web. Most of our communication with agents and colleagues is by email instead of by phone. The way tours are routed changed after September 2001, with agents working harder to tighten tours and use buses for transportation. And many of us feel bombarded by unsolicited email. How does all of this impact the way NCPC functions? Is NCPC still needed? Join this discussion... We’ve come this far by talking to each other, and this is another chance to do just that, for better or for worse.

9:30-10:15 AM: Professional Tools on the Table – ongoing guided tabletop resource conversations; pick and stay at a table or table hop as desired.

a. Grantwriting Do’s, Don’t’s and Maybe’s
b. Q&A -- NCPC/OUR STATE Partnership
c. OnStageinNC.com --- Why It Pays Off
d. PAE – Should I Go or Should I Stay?
e. Insights to Season Subscriptions that Still Work
f. Family & School Programming Success Tactics
g. ArtsMarket – the Good, the Bad, the Radisson
h. Tiny Spaces – How Do We Play with the Big Boys
i. Media That Won’t Publicize Unless I Buy Advertising

10:30-11:15 AM: NCPC Open Mic, Incoming Evil Despot Presiding

11:15-11:30 AM: Kum Ba Ya

REGISTRATION

Convenient registration is now available online at www.ncpresenters.org Payment is required in advance and may be made by credit card at time of registration or by check payable to NCPC, Inc., mailed to NC Presenters Consortium, c/o goingbarefoot, 1410 Shepherd St., Durham, NC 27707. For questions, call NCPC Dir. Stephen Barefoot 919.489.1541 or NCPC Pres. Louisa Hart at 336.883.3627.

Multiple delegates from one organization may be registered at the same time with the online registration process. Any spouse/partner/significant other/insignificant other/child/intelligent pet may be registered on a per-meal guest basis as indicated (opening luau $50; breakfast buffet Monday and/or Tuesday $18 each; Monday lunch $18; Monday PM reception $20)

Conference registration fee, available to current NCPC members only:

Inclusive registration, paid & completed prior to May 30: $105 per person
Inclusive registration, May 30-June 5: $160 per person
*Full year advance-paid registrants already automatically registered.

HOTEL

Host hotel for the 2008 NCPC Annual Meeting is Sheraton Atlantic Beach, 2717 W. Fort Macon Road, Atlantic Beach, NC 28512. Reserve online at www.sheratonatlanticbeach.com or telephone 800.624.8875.

NCPC block rates are as follows, Sun., June 8 thru Wed., June 11:
$149 per night/oceanview
$189 per night/oceanfront
$245 per night/oceanfront suite
All rates plus tax. Check-in 4 PM; check-out 11 AM.

All hotel rooms, including balconies, are non-smoking. Rates based on single/double occupancy; $15 surcharge for each additional adult sharing room (limit 4). Children under 18 stay free with parents. $15 charge for king beds. 72-hour cancellation notice required.

To make your reservations online at our special group rate:
Go to www.sheratonatlanticbeach.com. When you enter dates to check availability, click on Group Reservations and use the password “PRESENTER” to access our NCPC block. The rates shown above should come up.

PLEASE NOTE: We have a limited number of rooms held in our block, and any reservation MUST be made prior to May 9 in order for the discount rates to apply. The rates will not be available after this date.

SPONSORSHIPS AVAILABLE

The following event sponsorship opportunities have been announced, with benefits as described. Contact Stephen Barefoot or Louisa Hart.

The Queen’s Luau, the opening night coastal shrimperoo on the pier: $700

Opening all-conference forum: “It’s Show Day – How Did This Happen?” $400

The Queen’s Reception: De-throning of Queen Louisa I and Anointment of the Incoming Evil Despot $400 (double sponsorship already reserved – our thanks to DCA Productions, New York, NY & to Audio & Light, Greensboro, NC)

PACKET STUFFER FEE

While table space for materials from all members will be provided at the beach event, you can assure your materials reaching all delegates by supporting NCPC thru a minimal packet stuffer fee of $25. Ship a [TBA] quantity of your singular item to the NCPC office so that it may be advance-stuffed into delegates’ packets. Your item, along with your $25 check payable to NCPC Inc., must arrive at NCPC’s office address no later than June 4.

NCPC Meeting Registration Process

Registration may be completed online thru our link to 123signup at www.ncpresenters.org. If you are a current member of NCPC or if you have previously registered online for an NCPC event, you will find most of your contact information, etc. already filed in our 123SignUp database! Just click to register and proceed as directed. It’s quick, easy and convenient, and once you enter your email address, much of your data will automatically appear.

For those NCPC presenter members who completed their advance registration process for the full year's meetings, you will find your name already registered. Please edit your information only if you are registering additional guests. If another staff member will be attending in your place, please contact stephen@goingbarefoot.com and we will make the registration change for you.

Advance paid pre-registered attendees are as follows:

Arts Council of Wilson/Barry Page
Brunswick Community College/Michael Sapp
Campbell University/Kathy Crenshaw
Carolina Theatre of Greensboro/Brian Gray
The Center at Halifax Community College/Jason Stewart
Diana Wortham Theatre/John Ellis
Duke Performances/Beverly Meek
Hayes Performing Arts Center/Jeff Clark
High Point Theatre/Louisa Hart
PineCone, Susan Newberry & William Lewis
Sampson CenterStage/Ray Jordan
Town of Cary/Lyman Collins
UNC Asheville/Bunny Halton-Subkis

NORTH CAROLINA PRESENTERS CONSORTIUM

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