Exhibitor Information

Thank you for registering as an exhibitor at ArtsMarket 2023! Below you will find helpful information regarding exhibiting. Your table assignment will be sent to you the second week in October along with other important information.

Table Display

• All signs, displays, and other promotional materials must be no taller than 8’ in height and may not interfere with or obstruct other exhibit spaces. Exhibits may not extend past booth boundaries.
• No signs, displays, or banners may be placed outside the interior of the booth, including all areas of the Durham Convention Center, the Durham Marriott City Center, and the Carolina Theatre.
• Occupants of aisle-end booths may not presume use of the booth’s aisle-exterior wall for their own additional display.
• Audiovisual equipment used for demonstration/playback purposes must be muted or used with headphones. Use of A/V equipment without headphones is prohibited.
• Electricity will not be available at the tables. Please make sure to charge any electronic devices prior to exhibit hall hours.
• Exhibitors may display musical instruments but may not play them during exhibit hall hours.
• Live performances are prohibited in the exhibit hall.
• Candles and open flame devices are prohibited in any conference space or venue. The use and display of compressed gasses, flammable liquids, or dangerous chemicals is also prohibited. 

Exhibiting at ArtsMarket

• Exhibitors will be allowed to enter the exhibit hall 15 minutes before each exhibit hall session.
• No person will be permitted into the exhibit hall at any time without proper conference credentials.
• Each booth must be staffed by at least one registered representative at all times.
• Set-up and tear-down while the exhibit hall is still open for business is strongly discouraged.
• Please respect your colleagues and plan accordingly.
• No “selling” organization is permitted to do business at ArtsMarket without having registered for the conference. 

Independent Showcases
ArtsMarket does not facilitate independent showcases.
Independent showcases are prohibited from being arranged or scheduled at any time concurrent with official conference activities, and are not permitted in any space on the Carolina Theatre, Durham Marriott or Durham Convention Center premises at any time during the three days of the conference. 

Food & Beverage
The Durham Convention Center retains the exclusive right to provide and control all food and beverage services in the building. Outside food is not allowed. 

Security/Liability
Exhibitors are responsible for the security of their own valuables, including equipment. The exhibit hall doors will be locked when the hall is not open. The exhibitor agrees to indemnify and hold harmless the Durham Convention Center, The Carolina Theatre, the NC Presenters Consortium, and the NC Arts Council from any and all claims, losses, expenses, theft, damage, and injuries to persons resulting from any act, omission, or negligence on the part of the exhibitor. The exhibitor is responsible for any damage to convention center property in the exhibit hall.

Cancellation/Refunds
Requests for refunds on or before Monday, October 2, 2023 will be honored, less a 30% processing fee. Such requests must be made in writing. No refunds will be available for exhibitors after October 2, 2023.

COVID-19 Liability
Exposure to COVID-19 is an inherent risk in any public location where people are present; we cannot guarantee you will not be exposed during your time at ArtsMarket. The Durham Convention Center, The Carolina Theatre, the NC Presenters Consortium, and the NC Arts Council are not responsible for any exposure that artists, guests, or staff have to COVID-19 while at ArtsMarket. Masks are optional for all attendees unless there is a change in local, state or federal policies. The health and wellbeing of our attendees is always at the forefront of our conference operating procedures so we ask that if you are not feeling well that you refrain from attending and refer to the conference refund policy. We will work with individuals on a case-by-case basis should illness occur due to Covid-19.

General
The NC Presenters Consortium and NC Arts Council reserve the right to prohibit any exhibit or portion of an exhibit that is deemed unacceptable. Exhibitors who refuse to comply with the Exhibitor Policies and Conference Policies may be removed from the ArtsMarket conference at the conference leadership’s discretion with no refunds.

If you have any questions please do not hesitate to contact Bunny Nash at expoinfo@ncpresenters.org