Exhibitor Policies 


Thank you for registering as an exhibitor at ArtsMarket 2023! Below you will find helpful information regarding exhibiting. Your table assignment will be sent to you the second week in October along with other important information.


Table Display

  • All signs, displays, and other promotional materials must be no taller than 8’ in height and may not interfere with or obstruct other exhibit spaces. Exhibits may not extend past booth boundaries.
  • No signs, displays, or banners may be placed outside the interior of the booth, including all areas of the Durham Convention Center, the Durham Marriott City Center, and the Carolina Theatre.
  • Occupants of aisle-end booths may not presume use of the booth’s aisle-exterior wall for their own additional display.
  • Audiovisual equipment used for demonstration/playback purposes must be muted or used with headphones. Use of A/V equipment without headphones is prohibited.
  • Electricity will not be available at the tables. Please make sure to charge any electronic devices prior to exhibit hall hours.
  • Exhibitors may display musical instruments but may not play them during exhibit hall hours.
  • Live performances are prohibited in the exhibit hall.
  • Candles and open flame devices are prohibited in any conference space or venue. The use and display of compressed gasses, flammable liquids, or dangerous chemicals is also prohibited. 


Exhibiting at ArtsMarket

  • Exhibitors will be allowed to enter the exhibit hall 15 minutes before each exhibit hall session.
  • No person will be permitted into the exhibit hall at any time without proper conference credentials.
  • Each booth must be staffed by at least one registered representative at all times.
  • Set-up and tear-down while the exhibit hall is still open for business is strongly discouraged.
  • Please respect your colleagues and plan accordingly.
  • No “selling” organization is permitted to do business at ArtsMarket without having registered for the conference. 


Independent Showcases
ArtsMarket does not facilitate independent showcases.
Independent showcases are prohibited from being arranged or scheduled at any time concurrent with official conference activities, and are not permitted in any space on the Carolina Theatre, Durham Marriott or Durham Convention Center premises at any time during the three days of the conference. 


Food & Beverage
The Durham Convention Center retains the exclusive right to provide and control all food and beverage services in the building. Outside food is not allowed. 


Security/Liability
Exhibitors are responsible for the security of their own valuables, including equipment. The exhibit hall doors will be locked when the hall is not open. The exhibitor agrees to indemnify and hold harmless the Durham Convention Center, The Carolina Theatre, the NC Presenters Consortium, and the NC Arts Council from any and all claims, losses, expenses, theft, damage, and injuries to persons resulting from any act, omission, or negligence on the part of the exhibitor. The exhibitor is responsible for any damage to convention center property in the exhibit hall.

Cancellation/Refunds
Requests for refunds on or before Monday, October 2, 2023 will be honored, less a 30% processing fee. Such requests must be made in writing. No refunds will be available for exhibitors after October 2, 2023.

COVID-19 Liability
Exposure to COVID-19 is an inherent risk in any public location where people are present; we cannot guarantee you will not be exposed during your time at ArtsMarket. The Durham Convention Center, The Carolina Theatre, the NC Presenters Consortium, and the NC Arts Council are not responsible for any exposure that artists, guests, or staff have to COVID-19 while at ArtsMarket. Masks are optional for all attendees unless there is a change in local, state or federal policies. The health and wellbeing of our attendees is always at the forefront of our conference operating procedures so we ask that if you are not feeling well that you refrain from attending and refer to the conference refund policy. We will work with individuals on a case-by-case basis should illness occur due to Covid-19.

General
The NC Presenters Consortium and NC Arts Council reserve the right to prohibit any exhibit or portion of an exhibit that is deemed unacceptable. Exhibitors who refuse to comply with the Exhibitor Policies and Conference Policies may be removed from the ArtsMarket conference at the conference leadership’s discretion with no refunds.


If you have any questions please do not hesitate to contact Bunny Nash at expoinfo@ncpresenters.org

 Registration Information for Exhibitors 

ArtsMarket Registration Deadlines for Exhibitors: 

Registration deadline/or until all exhibit tables are sold: Monday, Oct. 2nd


ArtsMarket Cancellation Policy for Exhibitors:

Requests for refunds on or before Monday, October 2, 2023 will be honored, less a 30% processing fee. Such requests must be made in writing. No refunds will be available for exhibitors after October 2, 2023. 

 Durham Convention Center Loading/Unloading Info 

Exhibitors who are driving and have a lot of materials to unload are encouraged to use the DCC loading dock on E. Chapel Hill Street (look for the A-Frame signs). Please pull inside the large garage door - do not park on the street.  There is a circular drive inside the dock with room for only 3-4 vehicles at one time, so no long-term parking is allowed. Volunteers will be available to assist you with unloading. Please drop off your equipment and materials at your table, return quickly to your vehicle, and exit the loading dock. Your cooperation will help tremendously with the smooth flow of traffic. You are not required to have signed in at the Registration Table prior to unloading through the dock. 

Once you’re finished unloading, you may park your vehicle at one of the city parking decks nearby. The most convenient is the Durham Centre Parking Garage on 300 W. Morgan Street (directly across from DCC main entrance and Carolina Theatre).

map showing where to load and unload at the durham convention center

Parking: The Durham Center Parking Garage is located at 300 Morgan Street. The normal rate is $2.24 per hour with a max of $24.75 per day. We will have pre-paid daily discount parking stickers that are to be affixed to the issued parking ticket for $7. The $7 (per day needed) must be paid in advance as part of registration. 

 Contact the ArtsMarket Team 

Conference Coordinator: Deb Royals, artsmarket@ncpresenters.org,  919-272-1551

Showcase Production Manager: Tracy Francis, showcase@ncpresenters.org, 919-360-1750   

Exhibit Coordinator: Bunny Nash, expoinfo@ncpresenters.org, 812-264-6735

Registration Coordinator: Tia Canada, registration@ncpresenters.org, 910-265-8365

Communications & Development Manager: MaryJo Birschbach, marketing@ncpresenters.org,  828-949-4099 (ext. 2)

NCPC Executive Director: Cathy Gouge, ncpcdirector@ncpresenters.org, 828-949-4099 (ext. 1)

This project was funded in part by a grant from the North Carolina Arts Council, a division of the NC Department of Natural and Cultural Resources, and South Arts in partnership with the National Endowment for the Arts.

       


THANK YOU TO OUR ANNUAL SPONSORS

audio and light

DPAC

Wortham Center for the Performing Arts

Carolina Theatre of Durham

The Wilson Center

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Steven Tanger Center for the Performing Arts

BiCoastal Productions

NC State Live

UNCW Kenan Auditorium

AMAZ Enterntainment

CoMMA Performing Arts Center

Etix

Sampson CenterStage

Admire Entertainment

The Clayton Center

Cain Center for the Arts

Thalian Hall


Hive.co

Loyd Artists

Siegel Artist Management

Ed Keane and Associates

AND OUR PARTNERS

NC Arts Council


South Arts

National Endowment for the Arts


Our State Magazine

Arts North Carolina

AND THANK YOU TO OUR NCPC 2023-2024 BENEFACTORS

Randy McKay, John Ellis, Joey Bennett, Karen Morgan


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